• Office Administrator/Accountant

    Posted: 08/25/2019

    Winkler Water Supply Corporation
    P a g e 1 | 2
    Job Description
    Office Administrator/Accountant
    Job summary
    Under the supervision of the secretary/treasurer of the Winkler Water Supply Corporation, the office administrator/accountant performs a wide variety of accounting functions related to the proper financial management and operation of the utility. This is a part-time, nonexempt (hourly-wage) position that works under minimum supervision. The position is hired by the Winkler Water Supply Corporation board of directors.
    Education and experience
    Associate Degree (A.A.) or equivalent from a two-year college program or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
    Position requires knowledge of office computer software, including experience with accounting and billing software. Requires knowledge of accrual accounting principles with experience in producing financial statements and presenting them to decision makers.
    Operational duties
     Maintains general and special account ledgers in a standard, double-entry chart of accounts for the classification of all assets, liabilities, expenses, revenues and other accounting transactions.
     Maintains and reconciles entries into the billing software program (RVS) and accounting software (QuickBooks Pro).
     Maintains check registers, cash receipt journals, monthly disbursement and collections summaries, and reconciles monthly bank statements and other balance sheet accounts.
     Prepares checks for board signature.
     Maintains and prepares payroll, including federal, state and local withholding taxes.
     Prepares bills, receives payment of water bills, and posts payments to accounts; prepares monies for deposit; prepares shut-off notices, bills, and other materials for mailing.
     Prepares monthly financial reports providing the current month’s revenues and expenditures; actual year-to-date revenue and expenditures; actual year-to-date revenues and expenditures versus budgeted revenues and expenditures; net gain or loss for the month and year-to-date; beginning and ending balances for all operating and reserve accounts; and a summary of all past-due accounts.
     Maintains individual customer accounts in the billing software as well as member files; accepts applications for new service, transfers, or termination of service.
     Provides excellent customer service; assists customers with questions or complaints, or refers customers to proper person.
    Winkler Water Supply Corporation
    P a g e 2 | 2
     Performs general office duties, such as ordering office supplies, answering correspondence, maintaining correspondence files, and other tasks as assigned or needed.
     Maintains corporate website: www.winklerwater.com
     Routinely arrives for work on time and performs work tasks during the entire scheduled work day.
    Performance of these responsibilities is a necessary and vitally important part of providing safe and cost-effective water and wastewater services to our customers.
    Duties related to the management and administration of the system
     Advises and assists the board regarding financial and administrative procedures.
     Advises and assists the board in developing the annual budget.
     Assists external auditors/accountants to complete annual evaluations.
     Works closely with the board and system operator in procuring equipment, supplies and outside services.
     Prepares numerous financial, environmental, and regulatory reports for federal, state, and environmental agencies.
    Required knowledge and skills
     Knowledge of accrual accounting concepts and procedures.
     Knowledge of basic math principles and spreadsheets such as Microsoft Excel.
     Knowledge of office and administrative procedures.
     Knowledge of computer programs, e.g., email, word processing, spreadsheets, etc.
     Ability to learn new software programs.
     Ability to sort, classify, code and otherwise prepare financial records for computer input.
     Ability to prepare local, state and federal payroll tax documents.
     Skills in public relations and proper telephone etiquette.
     Ability to respond to inquiries from the public, provide assistance and routine information, and refer non-routine questions to the proper person.
     Ability to maintain files in an established filing system using set procedures.
     Ability to understand and follow oral and written instructions in English.
     Ability to communicate effectively in English: in writing and orally.
     Ability to work in a one person office with little direct supervision.

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